AI Receptionist for Real Estate Agents & Brokerages
Never miss a buyer or seller lead again. Vocatively answers every call 24/7, captures property inquiries, collects showing requests, and qualifies prospects — so you can focus on closing deals. Built for Canadian real estate professionals. PIPEDA-compliant from day one.
Photo by RDNE Stock project on Pexels license
How Vocatively Works for Real Estate
Set up your AI real estate receptionist in minutes. No technical expertise required — just tell us about your brokerage, listings, and availability.
Customize Your Script
Tell us about your brokerage, current listings, office hours, showing availability, and how you want buyer and seller leads handled. We configure your AI receptionist to sound like an extension of your team.
Activate Your Line
Get a dedicated Canadian phone number or forward your existing office line to Vocatively. Calls are answered instantly — no hold music, no voicemail, no missed leads.
Close More Deals
Receive instant, secure lead notifications with full caller details, property interests, budget range, and showing requests. Follow up faster than your competition and win more listings.
Why Real Estate Professionals Choose Vocatively
In real estate, speed wins. The agent who responds first gets the client. Vocatively ensures you never lose a lead to voicemail again.
78%
Est. share of buyers who call the first agent they find on a listing (industry research)
35%
Est. more leads captured vs. voicemail (industry research)
< 5s
average answer time, 24/7/365
$0
setup fee — start your free trial today
Industry estimates based on publicly available research and general market data. Figures are illustrative and may vary significantly by practice size, location, and other factors. Not a guarantee of results.
Six Ways Vocatively Helps You Sell More Homes
Every feature is designed for the way real estate agents, teams, and brokerages actually work — on the road, at showings, and juggling multiple clients.
24/7 Lead Capture
Buyers call from listing signs at all hours. Vocatively answers every call instantly — evenings, weekends, and holidays — capturing full contact details, property interests, and budget range so no lead goes cold.
Showing Requests
The AI collects the caller's preferred dates, the property address, and any accessibility or timing requirements, then sends you a structured showing request ready to confirm.
Buyer Qualification
Pre-qualify every prospect on the first call. Vocatively gathers financing status, pre-approval details, desired neighbourhoods, property type, and purchase timeline so you can prioritize the hottest leads.
Listing Inquiry Handling
Callers asking about price, square footage, lot size, or open house dates get immediate answers drawn from your listing details. Complex questions are flagged for your personal follow-up.
After-Hours Coverage
Evenings and weekends are peak calling times in real estate. Vocatively provides the same professional, knowledgeable service at 10 PM as it does at 10 AM — no overtime costs, no missed opportunities.
Instant Notifications
Within seconds of each call, receive a secure email summary with the caller's name, phone number, inquiry type, property of interest, and any showing request. Notify up to four team members simultaneously.
Hypothetical Illustration: The Value of Capturing More Leads
A single missed call in real estate can mean a lost listing or a buyer who goes with another agent. Consider this hypothetical example: if your average commission is $12,000 and Vocatively helps you capture just one additional deal per quarter, that could represent up to $48,000 in annual revenue — for a service that costs as little as $49 CAD per month.
This is a hypothetical illustration based on the assumptions stated above. It is not a guarantee or projection of results. Your outcomes will depend on your practice size, call volume, location, and other factors specific to your business.
What Happens When You Miss a Call
- The buyer calls the next agent on the listing within 60 seconds
- 85% of callers who reach voicemail will not leave a message
- A missed seller lead could mean losing a $15K+ listing commission
- Your reputation for responsiveness drops with every unanswered call
Built for Every Type of Real Estate Professional
Whether you are a solo agent, a growing team, or a multi-office brokerage, Vocatively scales with your real estate business.
Solo Agents
You cannot answer the phone while showing a property. Vocatively captures every lead while you are with clients, ensuring no buyer or seller inquiry slips through the cracks.
35% more leads captured on averageReal Estate Teams
Route calls to the right team member based on listing, location, or specialization. Handle overflow during busy periods without adding administrative staff.
Scale without hiring more adminsBrokerages
Provide a consistent, professional client experience across all agents and offices. Centralized lead capture with intelligent routing and management-level reporting.
Unified brand experienceProperty Management
Handle tenant inquiries, maintenance requests, leasing questions, and after-hours emergencies. Route urgent maintenance calls to on-call staff automatically.
Reduce after-hours staffing costsCommercial Real Estate
Manage tenant, investor, and buyer inquiries for commercial, industrial, and retail properties. Qualify callers by investment criteria and lease requirements.
Qualify high-value leads instantlyNew Development Sales
Handle high call volumes during launch periods for new condo, townhome, and subdivision projects. Capture buyer interest, pre-qualification data, and showing requests for sales centres.
Handle launch-day call surgesPIPEDA-Compliant & RECO-Ready
Vocatively is operated by Sirrius Office Inc. and is built from the ground up for Canadian privacy and real estate regulatory requirements.
PIPEDA Compliance
All personal information collected during calls is handled in accordance with the Personal Information Protection and Electronic Documents Act. Data is stored exclusively in Canadian data centres.
Canadian Data Residency
Your client data never leaves Canada. Our infrastructure runs in Canadian regions (ca-central-1), ensuring full compliance with federal and provincial privacy legislation.
No Raw Recordings Stored
Vocatively does not store raw call recordings or full transcripts. Only structured call metadata and lead information is retained, minimizing privacy risk.
RECO Professional Standards
While RECO does not regulate phone answering specifically, Vocatively helps Ontario agents meet their professional obligations around timely client communication and accurate record-keeping under TRESA.
FINTRAC Awareness
Vocatively is designed to support — not replace — your FINTRAC obligations. The AI never collects financial identity verification data; that remains in your hands as required by regulation.
Encryption & Security
All data is encrypted in transit (TLS 1.2+) and at rest (AES-256). Access is controlled via authenticated dashboards with role-based permissions. No PHI is ever included in email bodies.
Hear How a Call Sounds
Here is an example of how Vocatively handles an incoming buyer inquiry for a real estate office.
Incoming Call
Maple Realty Group — Saturday, 7:42 PM
Vocatively AI
"Good evening, thank you for calling Maple Realty Group. I'm a virtual assistant and I'd be happy to help you with any property inquiries. Are you calling about a specific listing, or are you looking for help finding a home?"
Caller
"Hi, yes — I saw the sign on the house at 42 Birchwood Drive in Oakville. I'd love to know the asking price and if I can see it this weekend."
Vocatively AI
"Great choice — 42 Birchwood Drive is a lovely property. I can pass your showing request to the listing agent right away. Could I get your name, a good phone number to reach you, and whether you're pre-approved for a mortgage? That will help the agent prepare for your visit."
Caller
"Sure, my name is Sarah Chen, my number is 416-555-0192, and yes, I'm pre-approved for up to $850,000."
Vocatively AI
"Perfect, Sarah. I've noted your interest in 42 Birchwood Drive, your contact details, and your pre-approval status. The listing agent will reach out to you shortly to arrange a showing this weekend. Is there anything else I can help you with?"
Result: The listing agent receives an instant notification with Sarah's name, phone number, property of interest, pre-approval status ($850K), and showing request — within seconds of the call ending. Response time: under 1 minute.
Real Estate Glossary
Key real estate terms relevant to how Vocatively supports your business. Useful for agents, clients, and anyone evaluating AI receptionist solutions for real estate.
MLS Listing
A property listed on the Multiple Listing Service, a database used by real estate agents to share and search for available properties. Vocatively can handle caller inquiries about specific MLS listings.
Showing
A scheduled visit for a prospective buyer to view a property in person. Vocatively captures showing requests by collecting the caller's availability and property interest, then delivers them to your dashboard.
Open House
A scheduled period when a listed property is open for prospective buyers to visit without an individual appointment. Vocatively can provide open house schedules and capture visitor interest after the event.
Pre-Approval
A lender's conditional commitment to provide a mortgage up to a specified amount. Vocatively asks callers about their pre-approval status as part of the buyer qualification process.
Offer
A formal proposal from a buyer to purchase a property at a stated price and terms. Also known as an Agreement of Purchase and Sale in Ontario.
Closing
The final step in a real estate transaction where ownership transfers from seller to buyer and funds are exchanged. Also called "completion" in some Canadian provinces.
Commission
The fee paid to real estate agents for facilitating a transaction, typically a percentage of the sale price split between the buyer's and listing agent's brokerages.
Buyer Agent
A licensed real estate agent who represents the interests of the buyer in a property transaction. Also known as a buyer's representative.
Listing Agent
A licensed real estate agent who represents the seller and markets the property for sale. Also called the seller's agent.
FINTRAC
The Financial Transactions and Reports Analysis Centre of Canada. Real estate agents must verify client identity and report certain transactions under FINTRAC regulations to prevent money laundering.
Trust Account
A regulated account held by a brokerage to safeguard client funds such as deposits. Trust account handling is governed by provincial real estate legislation.
RECO
The Real Estate Council of Ontario, the regulatory body that administers the Trust in Real Estate Services Act (TRESA) and oversees real estate professionals in Ontario.
Condition / Subject Clause
A clause in an offer that must be satisfied before the sale becomes firm, such as financing approval, home inspection, or the sale of the buyer's existing property.
Comparative Market Analysis (CMA)
A report prepared by a real estate agent that evaluates a property's value based on recent sales of comparable properties in the area.
Frequently Asked Questions
Everything you need to know about using an AI receptionist for your real estate business in Canada.
What is a real estate AI receptionist?
A real estate AI receptionist is an intelligent virtual phone assistant that answers calls to your real estate office or personal line 24/7. It captures buyer and seller leads, answers property listing questions, collects showing requests, qualifies prospects based on budget and timeline, and sends you instant notifications — all without hiring additional staff. Vocatively is purpose-built for Canadian real estate professionals and is fully PIPEDA-compliant.
How does Vocatively capture real estate leads?
When a prospective buyer or seller calls, Vocatively gathers key information including their name, contact details, property interests, budget range, pre-approval status, and preferred timeline. This data is securely delivered to your email within seconds so you can follow up while the lead is hot. Agents using Vocatively can capture up to 35% more leads compared to voicemail alone.
Can the AI schedule property showings?
Yes. Vocatively captures showing requests and collects the caller's preferred dates, the property they are interested in, and any special requirements. You receive a secure notification with all details, allowing you to confirm or adjust the showing from your dashboard.
Is Vocatively compliant with PIPEDA and RECO requirements?
Absolutely. Vocatively is operated by Sirrius Office Inc. and is fully PIPEDA-compliant. All data is stored in Canadian data centres. Call recordings are stored securely with caller consent and auto-purged after 90 days. Personal information is protected with encryption. While RECO (Real Estate Council of Ontario) does not specifically regulate phone answering, our system helps you meet your professional obligations around timely client communication and record-keeping.
How much does Vocatively cost for real estate agents?
Vocatively offers three plans for real estate professionals: Starter at $49 CAD/month (75 calls included), Professional at $149 CAD/month (250 calls, multi-location support — ideal for teams), and Business at $299 CAD/month (600 calls, custom AI training — built for brokerages). All plans include a 7-day free trial with no credit card required. Spam calls are filtered free and never counted.
What happens to calls after business hours?
Vocatively answers every call 24/7, 365 days a year — including evenings, weekends, and holidays. After-hours callers are greeted professionally, their inquiry is captured in full, and you receive an instant secure notification. This is critical in real estate where buyers often call from listing signs during evenings and weekends.
Can Vocatively handle calls for multiple listings or agents?
Yes. With the Pro and Enterprise plans, you can set up multiple phone lines — each customized for different agents, listings, or office locations. Calls are handled according to each line's specific script, and notifications are routed to the appropriate team member.
Does the AI disclose that it is not a human?
Yes. Vocatively is transparent with callers. The AI identifies itself as a virtual assistant and never claims to be a human agent. This builds trust with clients and aligns with ethical communication standards expected of real estate professionals.
How does Vocatively qualify buyer leads?
The AI asks targeted qualification questions during the call, such as the caller's budget range, financing status (pre-approved or not), desired property type, preferred neighbourhoods, and timeline for purchase. This information is included in your lead notification so you can prioritize follow-ups effectively.
Can I use Vocatively for property management tenant inquiries?
Yes. Property management companies use Vocatively to handle tenant inquiries, maintenance requests, leasing questions, and after-hours emergencies. The AI captures all relevant details and routes them to the appropriate property manager or maintenance team.
How fast will I receive lead notifications?
Lead notifications are sent within seconds of each call ending. You receive a secure email summary containing the caller's information, inquiry details, and any scheduling requests. Notifications can be sent to up to four team members simultaneously.
Is there a contract or long-term commitment?
No. All Vocatively plans are month-to-month with no long-term contracts. You can upgrade, downgrade, or cancel at any time. Every plan starts with a free 7-day trial so you can experience the service risk-free.
Simple, Transparent Pricing for Real Estate
All plans are in CAD, month-to-month with no contracts, and include a free 7-day trial. Cancel anytime.
Starter
For solo agents
$49 CAD/mo
- 1 phone line
- 75 calls included
- Lead capture & qualification
- Showing request capture
- Instant email notifications
- 7-day free trial
Professional
For teams & top producers
$149 CAD/mo
- 3 phone lines
- 250 calls included
- Everything in Starter
- Multi-agent routing
- Multiple listing scripts
- Priority support
Business
For brokerages & property mgmt
$299 CAD/mo
- 6 phone lines
- 600 calls included
- Everything in Professional
- Brokerage-wide reporting
- Custom integrations
- Dedicated account manager
Stop Losing Leads. Start Closing More Deals.
Every unanswered call is a potential commission walking out the door. Join Canadian real estate professionals who trust Vocatively to capture every lead, collect every showing request, and qualify every buyer — 24 hours a day, 7 days a week.
No credit card required. PIPEDA-compliant. Canadian data residency. Cancel anytime.
Vocatively is a product of Sirrius Office Inc.